Accessing documents in the Administrative Appeals Tribunal (AAT) can vary depending on the specific case and the tribunal’s procedures. However, here are some general steps to help you access documents related to your AAT case:
- Contact the AAT Registry: Start by reaching out to the AAT Registry handling your case. You can find the contact information for the relevant registry on the AAT’s website or any correspondence you’ve received from the tribunal.
- Request the Documents: Inform the registry staff that you wish to access documents related to your case. They will guide you on the specific process for obtaining these documents. Be prepared to provide your case reference number and details to help them locate the documents. To make a request you must:
- make the request in writing, using AAT’s online FOI form or in a letter stating that the request is an application for the purpose of the FOI Act;
- provide contact details for AAT to send correspondence under the FOI Act;
- identify the documents sought; and
- post, email or deliver your request to AAT.
- Complete Required Forms: Depending on the nature of your request and the tribunal’s procedures, you may need to complete specific forms or provide written requests for the documents you want.
- Review and Copy Documents: Once your request is processed, you may be allowed to review the documents at the AAT registry office. If you wish to obtain copies, there may be a fee associated with photocopying or scanning the documents.
- Confidential Information: Note that some documents may contain confidential or sensitive information. The tribunal may have procedures in place to protect such information, and you may need to sign confidentiality agreements or abide by specific rules when accessing these documents.
- Legal Representation: If you have legal representation, your lawyer or advocate may be able to assist you in obtaining and reviewing the documents.
- Electronic Access: In some cases, the AAT may provide electronic access to documents through a secure online portal. If this option is available, the registry staff will guide you on how to access the documents electronically.
There are no fees or charges when you lodge an FOI request for your information. Charges may apply if a request is made for information other than your own personal information. If charges are going to be imposed on your FOI request, you will be given written notice about this.
You can make an FOI request on behalf of another person. (For example, you are a legal representative or migration agent seeking access on behalf of a client). If so, that person’s authorization must be provided in Part 3 of the FOI request form.
Where the request for access partially or fully relates to documents held on the department’s file, we transfer the request or relevant part of the request to the department for processing. You may wish to lodge an FOI request directly with the department.
It’s essential to follow the specific procedures and guidelines provided by the AAT registry handling your case. The processes can vary, and the registry staff will be the best resource to help you navigate them effectively.
Additionally, keep in mind that accessing documents in an AAT case is typically limited to documents that are part of the case record. There may be restrictions on accessing certain types of information, such as confidential or classified materials.